IN PERSON SPEAKERS – Main Auditoria

Before event

• Slides must only be created in PowerPoint, saved as a .ppt or .pptx file. Screen ratio is 16:9, and please use the template provided HERE.
• Add your institution logo to the bottom-right of the first slide
• The CX logo must remain on the bottom-left of the slide, as per the template
• Use the default blue font for text on all slides, as per the template. This will ensure content can be read easily against the blue background
• If an additional colour is needed alongside the blue, think about the other colour fonts and ensure they’re not too hard to read against the blue background
• Avoid decreasing the font size below 24 as it will be too hard to read
• Important: Save your file as filename ‘First name Last name – Presentation Day Time’
• Save as a PowerPoint file (.PPTX) please make sure that all additional material used in the presentation, images, charts videos have been embedded into the PowerPoint file before sending
• Where videos are to be shown, please ensure these are correctly embedded in your powerpoint presentation and check your slide advance and media play build options in the animations pane. Please also provide external copies of video files for backup purposes if possible (.mov or .mp4 video files will be accepted) – use the same file naming convention as the PPT files above, but add the slide number that the video appears on at the end of the file name.
• You must submit your presentation(s) no later than the 20^th April.
• Check your name is spelt and appearing correctly on the CX Symposium website, this is how it will appear on stage

When you arrive

• Please register at the Faculty Desk in reception, they will direct you to the Speaker Ready Room to submit your presentations.
• You must attend the Speaker Ready Room to submit and check your presentations (even if you have pre-submitted). The team in the Ready Room check your presentations are as expected, brief you on the stage equipment and processes, and will be able to answer any questions you may have.
• Please bring a copy of your presentation on a USB memory stick for submission onto our systems if not shared ahead of the day.
• You must visit the Speaker Ready Room no later than 2 hours prior to the start time of your overall session, if you are in the first session of the day, please come the day before. Failure to do so could risk you not having the chance to check or submit your slides.
• The Speaker Ready Room and Lounge is located next to the registration area, you are welcome to come back as many times as necessary to update or check your presentation. There will be working areas in this lounge should you require.

Speaker Ready Room Opening Times

Main Auditoria Faculty

When it’s time for your session

• Please arrive at the front of the stage no later than 15 mins before the start of your overall session, and check in with the stage management team at the table to the side of the stage. You will be guided towards sreserved seating for speakers to wait for your invitation up to stage.
• If you arrive after your session has started, you may not be allowed on the stage, subject to discretion from the event producers.

When you go on the stage

• Please follow instructions from the session moderators (or stage manager) and head onto stage when instructed using the steps located on either side. You will either be invited to go straight to a lectern to give your presentation, or to sit at the table on stage for a discussion.

When you are presenting

• There are 2 lecterns present on stage, you are welcome to use either.
• On the lecterns you will find a touch screen which gives you control of your presentation. This system allows you to;
  • See your current slide, and preview your next build
  • Easily advance and step back through your slides / builds
  • Read speaker notes present within your presentation (with scroll and zoom)
  • Use a virtual ‘Laser pointer’ to highlight key aspects of your slides
  • Draw on or annotate your slides
  • See your remaining presentation time – A clock will count down to 0, and must be adhered to. The session moderators will urge you to keep to time.
  • *New Feature for 2025* Ability to pause and ‘scrub’ video files embedded in your presentation. Note – this feature is activated on request – please speak to the Speaker Ready Room to use this feature.
  • A full explanation and briefing on the lectern systems can be given in the speaker ready room when you submit your presentations, a demo system is available for you to practice with in the Ready Room on request.
• There are also monitors placed in front of the stage which show your current slide, plus remaining presentation time.
• You will not be fitted with any radio microphones before going on stage, simply use the microphones situated on the lectern or at each seat on the table. Please ensure you speak clearly into the microphones.
• All questions will be directed to you from the session moderators or live audience – questions will come in via microphones for the in-person audience, and submitted via ‘slido’ for online viewers.

NOTE: You will NOT be able to plug in a laptop on stage or give your presentation to the AV team in the theatre, ALL presentations MUST be submitted in advance via the Speaker Ready Room in the registration area.

Workshop Stage Faculty

The workshop stage has a slightly different AV setup from the main auditoria. The content submission procedure is the same, but the onstage delivery will differ from the other presentation areas of the congress

When it’s time for your session

• Please arrive in the workshop stage area no later than 15 mins before the start of your overall session, and check in with the AV team at the rear of the area. You will be guided to sit in the front row, or on stage with the session moderators.
• If you arrive after your session has started, you may not be allowed on the stage, subject to discretion from the event producers.
• Note – the workshop stage uses a ‘Silent Conference’ system which utilises wireless headphones instead of loudspeakers. In order to be able to hear proceedings on stage, you must take a set of headphones from the team at the rear of the room.

When you go on the stage

• Please follow instructions from the session moderators (or stage manager) and head onto stage when instructed using the steps located on either side. You will either be invited to go straight to the lectern to give your presentation, or to sit at the table on stage for a discussion.
• Please make sure to take your headphones off when you head on to stage, speakers are present to ensure you can hear questions from the audience via microphones.

When you are presenting

• There is one lectern on stage.
• On the lectern you will find a simple 2 button remote control which allows you control your presentation. Green button will advance forward, red button steps back.
• On the floor in front of the stage you will see a monitor showing your current slide, plus a presentation timing clock which will count down to 0, and must be adhered to. The session moderators will urge you to keep to time.
• Note, the workshop stage does not have facility to display speaker notes, or for any of the advanced speaker presentation functions found in the main auditoria.
• You will not be fitted with any radio microphones before going on stage, simply use the microphones situated on the lectern or at each seat on the table.
• All questions will be directed to you from the session moderators or live audience – questions will come in via microphones for the in-person audience.

NOTE: You will NOT be permitted give your presentation to the AV team in the workshop stage, ALL presentations MUST be submitted in advance via the Speaker Ready Room in the registration area.

With prior approval by the event organisers, provision may be made to allow connection of your own laptop at the lectern (this is only possible for long presentation slots with only one speaker per session.)

Workshop Room Sessions

The workshop rooms have a basic AV within. 1x Screen is available, with an HDMI cable to plug into your own laptop is present. Presentations can be submitted in advance via the Speaker Ready Room, which will be loaded onto a laptop in advance. A basic slide advancer remote control is provided.

If you are providing your presentation via the speaker ready room, please ensure this is submitted at least 2hours prior to your session time. Presentations supplied after this deadline will NOT be pre-loaded onto the laptop within the workshop room.

A small speaker system is present which will amplify audio from your presentation, plus a wired desktop microphone is provided so you may amplify your voice to be heard by your audience within the room. Note – the volume of this system is limited so as to avoid disturbance to other sessions running in adjacent areas.