CX Exhibitor Information

If you’re interested in exhibiting at CX, please see the Partnership Guide at the bottom of this page and contact for more information.


The new online exhibitor portal for CX 2019 is online here and you will receive log-on details once contracted.

The Exhibitor Manual is full of all the information you will need to know about participating at CX 2019, including:

  • Important deadlines (also found below)
  • Forms to order services such as electrics, furniture and floor coverings
  • The exhibition schedule
  • Official suppliers’ contact details
  • Rules & regulations/health & safety
  • Booking forms for educational elements (sponsored symposia, CX workshops, live/edited cases, etc.) as well as for marketing opportunities (hanging cubes, delegate bag inserts, e-blasts, etc.)

As an exhibitor, it is your responsibility to pass on details of the manual to your stand contractor. 

If you are an exhibitor and have any questions not answered here, please contact your Account Manager.

CX 2019 Deadlines

Task Deadline Contact
Confirm involvement in workshop(s)  20-Nov-18 Your Account Manager
Confirm your sponsored symposium (topic)  20-Nov-18 Your Account Manager
Confirm numbers and countries/specialties for delegate educational grants (if applicable)  30-Nov-18 Your Account Manager and/or
Confirm marketing requirements (digital, print, onsite)  15-Jan-19 Your Account Manager
Confirm bag insert  28-Jan-19
Company + product launch description deadline (for VN CX edition) 04-Feb-19
Promotional e-blast booking deadline 11-Feb-19 Your Account Manager
Early-bird registration cut-off 17-Feb-19
Send press release and/or advert artwork for Vascular News CX edition 22-Feb-19
Deadline for confirmation of symposium talk titles and speaker details 28-Feb-19
Send stand configurations and drawings 04-Mar-19 +
Deadline for PDF proof of bag insert 07-Mar-19
Group registration deadline 08-Mar-19
Promotional e-blast copy deadline 11-Mar-19
Deadline for booking internet, rigging, plumbing for stands 14-Mar-19 eForce (internet)

Outback (rigging)

Freeman (plumbing)

Banner/cube copy and artwork deadline 15-Mar-19
Deadline for workshop details (name of demonstrator and workstation) 15-Mar-19 Your Account Manager
Send press release and/or advert artwork for CX Daily News 21-Mar-19
Deadline for booking electrics and shell scheme for stands 29-Mar-19 Supreme Exhibitions (electrics)

Ardan Exhibitions (shell scheme)

Meeting room booking deadline 01-Apr-19
Bag inserts delivery deadline (delivery to CX office) 03-Apr-19 Send to: BIBA Medical, 526 Fulham Road, London, SW6 5NR